Guardar empleo Back to Search Descripción Resumen Empleos Similares Fecha de publicación 04/11/2024English level B2 or higher is requiredAt least 3 years of experienceAcerca de nuestro clienteMultinacional companyDescripciónWe are currently seeking an experienced Office Administrator to join the team in our Bogota office. The ideal candidate should have a project administration, administrative assistant, facilities coordination background, and experience working with external parties (clients, vendors, sub-consultants, property managers, etc.) This role requires a highly motivated self-starter who understands the day-to-day needs of a fast-paced and forward-thinking environment and will play a key role in shaping and sustaining the firm's culture.During your career at our client, you will have the chance to collaborate with some of the world's most highly respected engineers and specialists. You will also get the opportunity to work on exciting and significant projects, delivering quality work that has a positive and lasting influence on the community and the environment.You will make an impact in this role by…being the front-line client-facing person for the officeworking with our internal business services teams: Facilities, Finance, IT, HR, and Marketing to support the officemanaging ever-changing calendars, including vetting, and prioritizing meeting requestsarranging business travelusing Concur to prepare, reconcile, and process invoices and expense reportssupporting meetings: attendee management, meeting/greeting guests, collation and distribution of papers, agenda production; documentation & slide-deck consolidation; preparation and formatting; minute-taking, action follow-up, etc.assisting with the completion of professional license applicationsensuring the efficiency of day-to-day operations of the officepreparing and submitting and presentations to ensure that the highest quality editing and formatting are presented following branding guidelinesmanaging document control in compliance with our defined systems and proceduresadhering to timelines and ensuring appropriate communication is provided to relevant parties when scheduling issues ariseassisting with bid support tasks to win workusing our Client Relationship Manager (CRM) for data entryperforming other duties as requiredPerfil buscado (h/m)minimum three-years' applicable experience in a similar role, ideally in professional servicesassociates or bachelor's degree in business or related field is preferredbilingual in English and Spanish (both written and oral communication)comprehensive knowledge of MS Office Suite and other standard applications/software programs and databasesenjoy providing a high level of client and customer service with a focus on the overall teamability to change gears quickly and jump into projects with excitementhighly organized with strong time management skillsability to handle confidential assignments with tact and diplomacyproactive, self-motivated individual with excellent communication and interpersonal skillsable to work independently as well as part of a teamexcellent interpersonal skills and the ability to build and maintain relationshipspays attention to detail and is a champion for accuracy and qualityQué OfrecemosBenefits that Work - At our client, we have a comprehensive and valuable benefits program that works for our employees and their families while keeping costs low. These benefits provide health and welfare security for you as well as paid time off for rest and renewal. Our Global Profit Share Plan (paid bi-annually) provides an opportunity for you to share in the success of the Firm.ContactoDaniel GuerreroIngresar referencia para vacanteJN-112024-6581627Resumen de empleoSectorExecutive AssistantsSub SectorOffice ManagerSectorBusiness ServicesUbicaciónBogotáTipo de TrabajoPermanenteNombre del consultorDaniel GuerreroJob ReferenceJN-112024-6581627
